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This department is one of the most diversified in the City. Among those included are the City Manager and Staff, City Clerk, City Planner, Public Relations, Property Management, and Accounting staff along with Data Processing and Budgeting.
Over the years municipal clerks have become the direct link between the inhabitants of their community and their government. The clerk is the historian of the community as well as administrator of elections.
In a 1934 textbook William Bennett Munro, an eminent political scientist wrote:
"No other office in municipal service has so many contacts. It serves the mayor, the city council, the city manager and all administrative departments without exception. All of them call upon it, almost daily, for some service or information. Its work is not spectacular, but it demands versatility, alertness, accuracy and no end of patience. The public does not realize how many loose ends of city administration this office pulls together."
The function of the City Planner is to assist the public with private development projects under the guidelines of the City Comprehensive Plan and to assist in administration of Zoning and Subdivision ordinances and related development provisions. He also helps other departments with professional planning, research, technical studies, review, analysis and updating statistical, demographic, economic and related studies. He assists in the preparation of the City's long range capital improvements programs, coordinates recommendations from other departments and agencies into a comprehensive planning document; assists other City officials in preparing financial assistance applications for a variety of developmental services.
The Public Relations Officer is responsible for issuing press releases and setting up press conferences. She also creates radio and TV ads as well as videos, maps, and brochures for the various city programs. In addition, she is the Emergency Services Information Officer, directs the City's United Way campaign and coordinates large City projects, such as public relations for the Main Street Reconstruction, dealing with the public and local businesses.
The Property Manager oversees the operations of the Facility Maintenance, as well as all of the leased property in the city and farms. He is active in any property acquisitions the city may make, including rights-of-way. He also manages several grants including CDBG funds, the State Housing Grant, the Civic Center Project and the Conoco Renovation.
Accounting personnel are responsible for the daily collection of accounts receivable and cash, the processing of the bi-weekly payroll and the payment of all accounts payable. In addition the monthly and annual financial statements, bank reconciling and filing of all required federal and state reports on monthly, quarterly and annual basis. Answering inquiries by the public and other departments is a big part of daily activities. Accounting standards control the activities of this department and prepare the City for its annual audit.
The Data Processing Director is charged with the management of the City's main frame computer system. Currently the system processes payroll, purchasing, accounts receivable and payable and the daily activities of the Water - Customer Service Department, including the issuance of water and sewer bills.